Transport for London (TfL) has announced a new bulk application process for Direct Vision Standard (DVS) grace periods, which will commence on 1 October 2024. This initiative represents a notable shift in policy and logistics, aimed at streamlining operations for fleet managers handling more than 100 vehicles. The new process comes after persistent lobbying by the Road Haulage Association (RHA), emphasizing the need for an efficient and scalable application mechanism. As part of this policy change, smaller operators will still have to use the existing single-vehicle application route. The announcement has already prompted fleet operators to begin preparing the necessary paperwork to ensure that their applications are processed smoothly when the window opens. TfL has committed to reaching out to operators who had earlier expressed interest in grace period requests to keep them updated and provide relevant information about the new bulk process.
Application Process Details
Eligible operators must submit a grace period application, making it clear that their request involves more than 100 vehicles. The process is designed to treat applications as a whole; therefore, approval or rejection will apply to all vehicles collectively rather than individually. This collective approach is expected to significantly cut down administrative burdens, not only for the operators but also for TfL. It is essential for operators to gather the correct documentation in advance. According to the RHA, a mistake in any part of the application could lead to delays or even outright rejection of the grace period for the entire fleet.
The application must include a series of documents. Among these, operators need to provide a statement on headed paper, clearly listing the number of vehicles and their Vehicle Registration Marks (VRMs). This statement must confirm that each vehicle possesses a valid HGV Safety Permit and is scheduled for Progressive Safe System (PSS) installation by 4 May 2025. Additionally, a list of VRMs must be supplied using the TfL-provided Excel template, ensuring that the number of VRMs matches the operator’s statement. A letter from the PSS fitter or supplier, also on headed paper, must confirm the number of vehicles scheduled for PSS fitting. Although this letter does not need to list each VRM, it must confirm the total number of vehicles, aligning with the figures in both the statement and the Excel template.
Stringent Deadline and Recommendations
TfL has set a strict deadline for applications, which will be accepted only from 1 October until 27 October 2024. The RHA strongly advises operators to submit their paperwork as early as possible within this window to avoid any unforeseen issues that could arise with their application. TfL has been unequivocal that any applications submitted before 1 October 2024 will be automatically rejected, as will applications covering fewer than 100 vehicles. This strict policy underscores the importance of meticulous preparation and timely submission.
The RHA also recommends that operators consult the guidance and templates provided by TfL to make sure their applications are in full compliance with the new requirements. Any deviation from the prescribed format or incomplete documentation could mean the difference between a smooth approval and a cumbersome, drawn-out process. Given the complexities involved, operators may find it beneficial to begin preparing their paperwork well in advance of the application window. This proactive approach will also allow time to address any potential issues or clarifications needed from TfL or associated third parties, ensuring a seamless submission process.
Conclusion
Transport for London (TfL) has announced a strict deadline for applications, open only from October 1 to October 27, 2024. The Road Haulage Association (RHA) highly advises operators to submit their documents as early in this period as possible to avoid any last-minute complications. TfL has made it clear that any applications sent before October 1, 2024, will be automatically rejected. Additionally, applications covering fewer than 100 vehicles will also be declined. This stringent policy highlights the need for careful preparation and timely submission.
The RHA also suggests that operators make use of the guidance and templates provided by TfL to ensure their applications meet all new requirements. Any deviation from the required format or incomplete documentation could lead to delays and complications. Given these challenges, operators are encouraged to start preparing their paperwork well in advance of the submission window. This proactive approach will provide ample time to address any potential issues or seek clarifications from TfL or other relevant parties, aiming for a smooth and efficient submission process.
